Associate Director of Admission

  • Trinity Episcopal School
  • Charlotte, NC, USA
  • May 31, 2022
Full time Admissions/Enrollment

Job Description

Trinity Episcopal School is seeking an Associate Director of Admission who will support all aspects of recruitment, admission, and enrollment as part of fulfilling the mission of Trinity Episcopal School.  As a member of the Admission Office team, he/she will report directly to the Director of Admission and Financial Support, and collaborate in planning, organizing, and implementing programs, activities, and communications intended to attract and retain a diverse pool of students to the School. The Associate Director of Admission is part of a team which also includes the Registrar. The position is 11 months, full time and includes benefits.

Essential Responsibilities include the following: 

  • Perform these duties with confidentiality, discretion, integrity, good judgment and a collaborative team spirit
  • Manage and maintain all confidential admission records in Rediker, our online student record database; process and respond to online inquiries and application materials; upload applicant supporting documents and updates applicant checklists daily, respond to phone calls and emails from people interested in Trinity for their child(ren)
  • Represent the school in various community recruiting efforts in diverse settings (school fairs, preschool visits, external community organizations)
  • Provide support in planning and hosting welcome events in the fall, and conduct private and group tours
  • Assist with the brainstorming and execution of a marketing plan for the year along with our Advancement and Marketing/Communication team.
  • Inventory and reorder marketing materials and replenish swag supplies on an ongoing basis
  • Assist with the planning and execution of the Saturday kindergarten observations
  • Manage the admission email and organize the documents into folders on the drive
  • Schedule full-day visits for applicants in grades 1-8 and provide teachers with assessment materials for prospective students
  • Schedule and conduct follow-up conferences with all prospective applicant families working collaboratively with the Admission Director
  • Participate in admission decisions as a member of the Admission Committee 
  • Oversee the Admission parent volunteers and the Shepherd Ambassador program pairing new families with current families and onboarding new families
  • Assist with planning of all welcome events for incoming families
  • Understand the admission cycle and the importance of being available throughout the critical times in the season

Preferred qualities:

  • Familiar with and a commitment to the mission of independent schools and especially Trinity Episcopal School
  • Experience working in admission or indirectly supporting the admission team
  • Personable, warm and welcoming with a desire to build relationships
  • Ability to be flexible and work as part of a TEAM
  • Show discretion and a sensitivity to confidentiality
  • Strong interpersonal, presentation, writing, organizational and communication skills
  • Communicate with his/her team, demonstrating initiative and always doing his/her best as an individual and as part of that team
  • A high level of energy and ability to work simultaneously on many tasks/projects
  • Strong critical thinking, analytic, problem-solving and decision-making skills
  • Sensitivity to students, parents, and faculty and staff of varying racial, ethnic, religious, gender, cultural, disability, sexual orientation, and socioeconomic backgrounds
  • Experience, sound judgment, and comfort in conferring with and advising people from a broad array of backgrounds in regard to personal and sometimes sensitive topics
  • Demonstrate a love for children and a willingness to go above and beyond in the best interests of students

Education:

  • Bachelor’s Degree
  • A background in childhood development and/or classroom experience is helpful but not required

Technology skills:

  • Capability in managing/updating a database of prospective students
  • Proficiency in excel and google sheets
  • Proficiency in the synthesis and analysis of data
  • Ability to update the website with basic information
  • Comfortable running slide show presentations  

Other duties:

  • There will be some Saturday and evening hours
  • Attendance is expected at most school-wide events during and after school hours

 Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Occasional moving of tables, chairs, boxes, files, and printed materials
  • Walking around campus