Bookkeeper/Payroll Manager

Bookkeeper/Payroll Manager

St. Nicholas School is a vibrant leader in independent education in the Chattanooga metropolitan region. Grounded in the Episcopal faith, St. Nicholas educates students with a comprehensive emphasis on academic, physical, social-emotional, creative and intellectual development. STNS educates and inspires students in Pk 3 through 5th grade.  STNS holds accreditation from the Southern Association of Independent Schools (SAIS). St. Nicholas School, "Where the love of learning takes root."

WHO YOU ARE

·       You are collaborative, resilient, flexible, diplomatic, confident, patient, and possess a sense of humor and professional presence. 

·       You have a Bachelor’s degree or higher and/or equivalent working experience with Non-profit/accrual based accounting

·       You possess knowledge and experience in accounting, specifically within accounts payable and accounts receivable, and payroll.

·       You have proven computer skills in a Sage 50 accounting system as well as standard Microsoft applications. 

·       Familiar with Blackbaud online platforms preferred.

·       You are organized and motivated with the ability to prioritize and efficiently manage multiple projects and deadlines.

·       You have excellent communication skills.

·       You are comfortable working with staff, faculty, students, and families.

·       You love to innovate, connect with community, and build relationships.

·       You maintain confidentiality.

·       Have experience onboarding new employees relative to benefits, payroll, etc.

THE JOB

Position: Bookkeeper/Payroll Manager

Department: Business Office

Reports to: Director of Finance and Business Operations

RESPONSIBILITIES

Student Billing & Accounts Receivable

·       Oversee all aspects of student billing, including generating charges and credits per enrollment contracts.

·       Maintain accurate student account records, process payments, and generate billing statements.

·       Handle ACH payment processing, follow up on declined/returned payments, and resolve banking issues.

·       Manage collections, ensuring timely follow-up on outstanding balances and escalating issues as needed.

·       Assist families with billing inquiries and online payment systems.

·       Generate reports related to student enrollment, financial aid, and budget planning.

·       Support financial reporting and annual audit activities.

·       Collaborate with the Director of Auxiliary Programs to manage billing for auxiliary programs, specifically summer camp.

Financial Aid & Enrollment Support

·       Assist in processing financial aid applications, maintaining records, and verifying supporting documents.

·       Provide guidance to families regarding tuition, financial aid, and payment plans.

·       Maintain accurate enrollment data and reconcile discrepancies with admissions staff.

·       Stay updated on trends and best practices in student billing and financial aid administration.

Accounts Payable & Vendor Management

·       Process invoices and payments using an automated accounts payable system.

·       Manage corporate credit card tracking, coding, and reconciliations.

·       Maintain vendor records, ensure compliance with purchasing policies, and issue annual 1099s.

·       Provide expense coding support to departments and ensure accuracy in payables.

General Accounting & Financial Reporting

·       Record monthly revenue from multiple sources and manage accounts receivable.

·       Monitor daily banking operations and ensure accurate cash flow tracking.

·       Assist the Director of Finance and Business Operations in preparing journal entries, reconciling bank accounts, and maintaining financial records and budgeting.

·       Support the annual audit by preparing financial reports and ensuring compliance with accounting standards.

Additional Responsibilities

·       Maintain organized financial records and ensure proper archival of documents.

·       Provide financial analysis and reporting to support decision-making.

·       Assist in general Business Office operations and perform other duties as assigned.

·       Provide human resource functions relative to onboarding employees and working with employees leaving.

HOW TO APPLY

Send resume and cover letter to: Robert McGehee, Head of School

                                                  [email protected]

                                                  (423) 899-1999

7525 Min Tom Dr

Chattanooga, TN. 37421

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