Campaign Coordinator

  • Charlotte Preparatory School
  • Charlotte, NC, USA
  • Jun 03, 2024
Full time Advancement Clerical/Admin

Job Description


The Campaign Coordinator will assist Charlotte Preparatory School’s Development Office in all areas related to the Capital Campaign. He/She will coordinate activities of the board, schedule and coordinate all campaign meetings, working committees, cultivation events, and any other campaign-related event. The candidate will also understand the inner workings of a donor database and maintain and ensure data integrity, accuracy, and organization as well as maintain donor confidentiality. The coordinator will be responsible for acknowledging all pledges and gifts to the campaign in a timely manner. This is a full-time twelve-month position. 

Charlotte Preparatory School is committed to sustaining a professional, inclusive, and collaborative environment where diversity in thought and culture is welcomed. The School is dedicated to the goal of building a culturally diverse faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from candidates who reflect such diversity. 


  • Assist the Director of Development with coordination of all activities of the board, volunteers, staff, and others as they relate to Campaign fundraising at Charlotte Prep, including Prep Fund and campaign planning and implementation

  • Schedule and coordinate all campaign meetings, working committees, cultivation events, and any other meetings and events related to fundraising including the Prep Fund and the campaign

  • Prepare materials including follow-up materials promised at the meetings, prospect and donor research, acknowledgments, and reports for all Prep Fund and campaign meetings

  • Process all donations and ensure accuracy in collaboration with the Finance Office

  • Prepare a monthly reconciliation report for all donations received

  • Conduct prospect research to compile profile information on individual, corporate, foundation, and other prospects

  • Manage and ensure the data integrity of the Bloomerang donor database. Work as needed to update historical information, find lost alumni, and develop the database as deemed necessary

  • Organize and maintain thorough and accurate computer and hard copy filing systems for all fundraising activities

  • Develop and collect campaign-related materials including online research, queries, newspaper articles on potential donors, etc.

  • Prepare and produce all campaign materials for meetings, proposals, reports, etc.

  • Serve as liaison between campaign counsel, campaign leadership, and Charlotte Prep staff

  • Perform the above and any other duties necessary for effective and efficient campaign planning, management, and implementation


  • Bachelor’s degree required

  • Two to five years of relevant administrative experience

  • Experience in independent education is highly preferred

  • Experience using Microsoft Office, Excel, and database software

  • Experience with the use of Bloomerang software is highly preferred


  • Team orientation – able to work effectively with all members of the school, including the administrative team, faculty members, parents, and students

  • Excellent oral and written communication skills

  • Strong attention to detail and accuracy of information, with excellent organizational skills

  • Ability to be discreet and keep sensitive information confidential

  • Positive, enthusiastic, flexible, and warm personality

  • A strong work ethic and commitment to excellence

Please direct resume, cover letter, and references to Heidi Kelley, Director of Development, [email protected]

Charlotte Preparatory School does not discriminate on the basis of race, religion, color, national or ethnic origin, or any other legally protected classification applicable to Charlotte Preparatory School in administration of its educational policies, employment policies, admissions policies, financial aid, athletic and other school-administered programs. Candidates from diverse cultural and ethnic backgrounds are strongly encouraged to apply.