Accounts Payable Specialist

  • The Paideia School
  • Atlanta, GA, USA
  • May 17, 2024
Part time Business

Job Description

Employment Type: Part Time (25 hours per week), Benefits Eligible

Months Worked Per School Year: 12 months

Expected Work Days/Hours: M-F / 9am-2pm (partial remote option available, in-person work required)


Job Summary: 

Join our team as an Accounts Payable Specialist and be a vital part of our business office.  As an Accounts Payable Specialist, you'll play a crucial role in processing invoices, reconciling accounts, and ensuring timely and accurate payments to vendors.


Essential Job Duties and Responsibilities:

  • Review and verify the accuracy of invoices and resolve any discrepancies.
  • Enter invoices into the accounts payable system.
  • Prepare and process checks/ACH payments weekly (and as needed).
  • Maintain vendor files and ensure all necessary documentation is collected. 
  • Prepare and post recurring monthly adjusting journal entries and post journal entries from Controller.
  • Reconcile and record credit card transactions on a weekly basis.
  • Process weekly flexible spending ACH payments.
  • Prepare annual 1096/1099’s.
  • Distribute monthly budget reports to teachers and staff.
  • Improve automation processes for accounts payable.
  • Perform other accounting tasks as requested.


Required Skills and Abilities: 

  • Candidate should be detail oriented and possess organizational skills, including multi-tasking and managing time efficiently.  Be able to thrive in a fast-paced service-oriented environment while being personable dealing with faculty and staff.
  • Proficient in Excel and accounting software (Blackbaud Financial Edge experience preferred)


Minimum Qualifications:

  • Required - 2 years of bookkeeping/accounts payable experience.


Working Conditions:

  • Office


Application Notes:

Interested applicants should submit a resume, cover letter and contact information for three professional references via our online application.


Salary is commensurate with education and experience. A benefits package is offered for benefits-eligible positions. The Paideia School is an equal opportunity employer.


For more information about our commitment to diversity, equity and inclusion, our focus on both social and emotional learning with rigorous academic offerings and opportunities for extra curricular learning, please visit our website at