Associate Director of Admission and High School Counselor for Boarding Schools

  • Trinity Episcopal School
  • Charlotte, NC, USA
  • May 08, 2024
Full time Admissions/Enrollment

Job Description

Trinity Episcopal School is seeking an Associate Director of Admission who will support all aspects of recruitment, admission, and enrollment as part of fulfilling the mission of Trinity Episcopal School.  As a member of the Admission Office team, he/she will report directly to the Director of Admission and Financial Support, and collaborate in planning, organizing, and implementing programs, activities, and communications intended to attract and retain a diverse pool of students to the School. The Associate Director of Admission is part of a team that also includes the Registrar. The position is 11 months, full time and includes benefits.

Essential Responsibilities include the following: 

  • Perform these duties with confidentiality, discretion, integrity, good judgment and a collaborative team spirit

  • Manage and maintain all confidential admission records in FACTS, our online student record database; process and respond to online inquiries and application materials; upload applicant supporting documents and update applicant checklists daily, respond to phone calls and emails from prospective families interested in Trinity for their child(ren)

  • Represent the school in various community recruiting efforts in diverse settings (school fairs, preschool visits, external community organizations)

  • Provide support in planning and hosting welcome events and conducting private and group tours

  • Assist with the brainstorming and execution of a marketing plan for the year along with our Advancement and Marketing/Communication team

  • Inventory and reorder marketing materials and replenish swag supplies on an ongoing basis

  • Assist with the planning and execution of the Saturday kindergarten observations

  • Manage the admission email and organize the documents into folders on the drive

  • Schedule full-day visits for applicants in grades 1-8 and provide teachers with assessment materials for prospective students

  • Schedule follow-up conferences with all prospective applicant families working collaboratively with the Admission Director

  • Participate in admission decisions as a member of the Admission Committee 

  • Oversee the Admission parent volunteers and the Shepherd Ambassador program pairing new families with current families and onboarding new families

  • Assist with planning all welcome events for incoming families

  • Understand the admission cycle and the importance of being available throughout critical times in the season

  • Refer students and parents/guardians to appropriate boarding schools and resources

  • Conduct mock interviews with rising 9th-grade students

  • Facilitate and plan spring boarding school panel and information session

  • Lead tours and meet with boarding school admissions representatives throughout the school year

  • Attend the Charlotte Boarding School 360 parent fair in September

  • Attend the 7th-grade Transition to High School Meeting

  • Partner with the High School Counselor for local public, charter, and private schools guiding each student to choose schools with their interests and abilities

The successful candidate will have the following qualities:

  • Familiarity with and a commitment to the mission of independent schools and Trinity Episcopal School, and a commitment to our three primary values of scholarship, diversity, and spirituality is a must

  • A love for students and a willingness to go above and beyond in the best interests of students

  • Integrity, sound judgment, self-confidence, maturity and a sense of perspective

  • A high level of energy and ability to work on multiple tasks/projects

  • Ability to model, promote, and provide opportunities for students to live into the Trinity Honor Code

  • Demonstrate sensitivity to students, faculty, and staff of varying racial, ethnic, religious, gender, cultural, disability, sexual orientation, and socioeconomic backgrounds

Education and Work Experience

  • Bachelor’s Degree

  • A background in childhood development and/or classroom experience is helpful but not required

  • Experience working in admission or indirectly supporting the admission team

  • Personable, warm and welcoming with a desire to build relationships

  • Ability to be flexible and work as part of a TEAM

  • Show discretion and sensitivity to confidentiality

  • Strong interpersonal, presentation, writing, organizational and communication skills

Skills and Qualifications

Technology skills:

  • Capability in managing/updating a database of prospective students

  • Proficiency in Excel and Google Sheets

  • Proficiency in the synthesis and analysis of data

  • Ability to update the website with basic information

  • Comfortable running slide-show presentations  

Other duties:

  • There will be some Saturday and evening hours

  • Attendance is expected at most school-wide events during and after school hours

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Occasional moving of tables, chairs, boxes, files, and printed materials

  • Walking around campus