Auxiliary Programs and Events Coordinator

  • The Paideia School
  • Atlanta, GA, USA
  • Apr 30, 2024
Full time Other

Job Description

Employment Type: 12 months, full time, benefits eligible

Work Days/Hours: M-F / 8am-4pm / this position requires after-school and weekend availability for school events/meetings

Start Date: ASAP or July 1, 2024

The Paideia School is an independent, progressive, pre-K through 12 college-preparatory school in the Emory University area of Atlanta. There are over 1,000 students and over 200 faculty and staff. 

Paideia is seeking a new Auxiliary Programs and Events Coordinator who is responsible for all auxiliary programs and events on campus. This position would work directly with faculty and staff in creating and maintaining programs, vendor relationships and facilities rental management that generate revenue as well as provide logistical support for major events on campus for the Development Department, Parent Involvement, and Staff Development. For all events and auxiliary programs, this position will work closely with maintenance and facilities. This position is mostly an internal position as they would work mostly with faculty and staff rather than directly with students or parents. 

It is a two-faceted position that would work directly with faculty and staff on campus to support programming throughout the year. 

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Job duties include but are not limited to:

  • Create, manage, and negotiate the rental of school facilities to external organizations that align with the school’s Framework of Values,
  • Create more opportunities to increase revenue from auxiliary programs,
  • Manage any rental income and expenses, invoicing and payment processing to ensure financial accountability,
  • Manage the CampBrain system for income and expenditures for aftercare, after school elementary programming, and summer camp,
  • Coordinate with the Elementary Aftercare and JH Aftercare programming about snacks or any logistical support,
  • Manage existing vendor relationships and all logistics with temporary rentals, transportation and catering for specific events such as: Retreat, Paideia Fund kick off, Python Dinner, New Parent dinner, Proudly Paideia event, Reunion weekend, Grandparents Day, Fall BBQ, Eat Lunch with your Child, Pi Party ( annual auction), Senior Dinner, and Graduation,
  • Manage and evaluate existing relationships with on campus food service lunch program.
  • Other duties as assigned in support of Paideia’s mission to provide the best educational experience for the school’s students, families, and community.

REQUIRED SKILLS AND ABILITIES

Demonstrated ability to manage a budget, excellent communication skills verbal and written, ability to plan for long term and short term events, strong organization skills and attention to detail, experience with summer camps and auxiliary programs, client service skills with teachers and administrators on campus, and vendor management. 

MINIMUM QUALIFICATIONS

A BA or relevant degree required. At least 3-5 years of relevant experience. 

APPLICATION NOTES

Interested applicants should submit a resume, cover letter and contact information for three professional references via our online application.

Salary is commensurate with education and experience. A benefits package is offered for benefits-eligible positions. The Paideia School is an equal opportunity employer.

For more information about our commitment to diversity, equity and inclusion, our focus on both social and emotional learning with rigorous academic offerings and opportunities for extra curricular learning, please visit our website at www.paideiaschool.org.