Development and Special Events Coordinator

  • St. Paul Christian Academy
  • Nashville, TN, USA
  • Mar 08, 2024
Full time Advancement

Job Description

Development and Special Events Coordinator 

Department: Office of Development

Reports to: Director of Development 


Position Summary: 

The Development and Special Events Coordinator coordinates events that strengthen the community and yield financial resources for St. Paul Christian Academy. The Development and Special Events Coordinator also serves as the school liaison to the Parent Council, St. Paul’s parent volunteer organization. The Parent Council facilitates over 30 programs and events each year, led by approximately 70 volunteers.


This position requires sensitivity to the dynamics involved with fundraising, successful volunteer and event management, and the mission of the school. The Development and Special Events Coordinator should have a passion for outstanding customer service and donor relations and must work well with a large number of stakeholders. The Development and Special Events Coordinator also serves as a member of the Advancement team, which is comprised of the Office of Development, Office of Admissions, and Office Marketing and Communications. 


The Development and Special Events Coordinator is critical to the efficacy and efficiency of the Office of Development and should be committed to adhering to best fundraising practices, process development, and accuracy. The coordinator must be self-starting and able to work both independently and as a member of a collaborative team. 


Job duties include, but are not limited to: 

Special Events 

  • Manage major fundraising events related to the Office of Development and joint fundraising events with the Parent Council. Currently, this includes the fall Pancake Breakfast, Saints Cup (annual fall golf tournament), the Saints Bash (annual spring auction and dinner party), and Grandparents’ and Special Friends’ Day 

  • Manage volunteer committees; assist in recruiting volunteers, when necessary 

  • Prepare agendas for and lead committee meetings 

  • Develop and maintain budgets; set event fundraising goals and sponsorship structure in collaboration with Director of Development and committees 

  • Develop planning and day-of-event timelines 

  • Coordinate event logistics and vendor arrangements; facilitate contract approvals and payments with the Business Office

  • Assist Director of Development and Director of Annual Fund and Alumni Relations with miscellaneous events including fundraising lunches/dinners, volunteer trainings, and alumni events such as the annual Alumni Reunion


Parent Council Liaison 

  • Serve as school contact for the Parent Council

  • Guide Parent Council leadership on budgeting, best practices, and school policies

  • Coordinate Parent Council events with the school calendar, space reservations, and facility/set-up needs 

  • Meet regularly with Parent Council Co-Presidents and volunteers to ensure events, programs, planning, etc. are on track

  • Attend monthly Parent Council meetings 


Other Duties

  • Collaborate with Office of Marketing and Communications regarding communication plans and creation of print and online materials and other event-related collateral 

  • Maintain 3rd party event websites and event registration tracking 



Essential requirements: 

The Development and Special Events Coordinator will have a bachelor’s degree and a minimum of 3 years of applicable work experience. S/he must also possess: 


  • mastery of MS Office applications and familiarity with Google Suite 

  • the ability to work independently 

  • the ability to meet deadlines and think strategically 

  • strong organizational and multitasking skills 

  • a positive attitude and strong work ethic 

  • the ability to maintain confidentiality and diplomacy

  • the ability to work beyond regular school day hours 


Other highly preferred requirements: 


  • experience working in a development or advancement department of a not-for-profit institution 

  • familiarity with fundraising best practices 

  • experience creating and maintaining budgets 

  • experience planning and executing events, preferably for a not-for-profit institution 

  • experience with auction/event software 

  • excellent skills in organizing, managing, and motivating staff and volunteers 


To apply: 

Please send a cover letter, resume, and statement of faith to Ashley Larmer, Director of Development, at [email protected]