Advancement Officer

  • St. Timothy's School
  • Raleigh, NC, USA
  • May 23, 2023
Full time Advancement

Job Description

Status: Full-time/Non-Exempt; 10.5 Month Employee with Summers Off

Classification: Level C Ring Administrator  

Supervisors: Director of Advancement

Member: Development Office Team; Advancement Team; Administrative Team


The Advancement Officer at St. Timothy’s School serves on a six-person Advancement Team that includes the Advancement Officer, Director of Advancement, Director of Community Relations, Marketing and Communications Manager, Director of Enrollment Management and the Associate Director of Enrollment Management. The Advancement Officer collaborates closely with all team members to support school efforts in fundraising, communications, publications, events, and alumni/community relations.  The Advancement Officer will be a flexible, highly capable, collaborative team player with the strongest work ethic who demonstrates the highest commitment to the school’s mission, purpose, and core values.

Responsibilities vis a vis Strategic Goals:  

  • Supports Development efforts to increase philanthropic giving  

  • Provides leadership for alumnae program

  • Provides leadership for expanding effective Development Office protocols and procedures

  • Provides leadership for achieving and sustaining excellence in the implementation of the School’s Development program  

Essential Duties & Responsibilities: 

  • Supports Development Office operations in relation to general office administration,

special events, database management, and donor and alumni request services and activities  

  • Processes gifts by entering gifts, generating receipts and acknowledgement letters,

sending Annual Fund pledge reminders, creating monthly reports, and ensuring timely

reconciliation with and transfer of gifts to the Business Office 

  • In partnership with Development Team, contributes to the design and implementation of protocols, policies, and procedures pertaining to the effective management of  Development


  • Provides day-to-day support and assistance to the Director of Advancement

  • Creates, modifies, and runs database queries and updates database constituent records as needed  

  • Assists with annual projections for Development Office budget

  • Assists, when needed, with planning, implementation, volunteer support and staffing of events for on- and off-campus activities and meetings, including those of Friends of St. Timothy’s School, the school’s active parent volunteer organization

  • Supports, develops, and implements programs to increase alumni involvement, ensure alumni data is current, and continue to strengthen alumni communication/outreach through management of the Alumni Newsletter

  • Processes alumni and donor requests received via telephone, mail, and email  

  • Manages alumni instagram and facebook accounts

  • Assists the Marketing and Communications Manager in reporting on recent/upcoming school news and events featured on the school website and social media

  • Collaborates with the Advancement Team, as well as colleagues beyond the Advancement Team, to design, develop and write content for the school’s twice-annual St. Timothy’s magazine 

  • Prepares and mails capital campaign pledge reminders and non-Annual Fund pledge  reminders on a quarterly basis 

  • Tracks all capital pledge activity, generates all capital pledge reminders, oversees the  processing of capital-payment acknowledgments, and reports monthly to Business Office 

  • Contributes to the preparation of  annual audit information for Business Office 

  • Prepares and revises acknowledgement letters for in-kind, restricted, and endowment 

gifts before submitting to Director of Individual Giving or Head of School for signature  

  • Disseminates meeting materials to Board of Trustees (BOT) Development Committee; 

attends meetings to record prospect-review discussions; prepares follow-up notes and distributes  

  • Collaborates with all volunteers and Development Team in managing annual

Development events

  • Contributes to the preparation and distribution of accurate Development reports for

Development Office, HOS, BOT, and school-related agencies, e.g., NAIS, NCAIS, etc.  

  • Files and maintains donor correspondence  

  • Researches and orders office supplies, letterhead, etc for Development Office 

  • Attends occasional weekend and evening responsibilities throughout the school year


The Advancement Officer  

  • Is committed to the STS Mission and values

  • Is skilled and competent in the use of technology as it applies to the Development Office 

  • Is creative and enterprising and works with urgency  

  • Maintains confidentiality  

  • Respects donors and exercises good judgment when working with donors 

  • Understands, appreciates, and is sensitive to a diverse constituent group

  • Is strategic and can design effective plans and approaches  

  • Has excellent executive functioning skills, takes initiative, and follows through in order  to

achieve goals  

  • Demonstrates excellent writing and communication skills  

Interpersonal and Professional Qualities:  

  • Demonstrates principled leadership  

  • Works effectively and objectively with colleagues  

  • Develops strong working relationships with employees at all levels of the institution Fosters teamwork, coaches, gives feedback, involves, and inspires others  

  • Sees opportunity in change

  • Owns results 

  • Projects a winning attitude, a can-do approach to problems, and persistence in the face of adversity  

  • Possesses a healthy sense of humor 



  • Bachelor’s Degree required

  • Google Workspace experience preferred

  • Strong database skills, Veracross or donor software knowledge preferred

  • Adobe Creative Suite including InDesign and Photoshop, video editing and photography experience preferred but not required

Interested candidates should submit a cover letter, resume, list of references, and a completed Application for Employment to Marian Godwin (