Accounting and Advancement Associate

Position Summary:

Reporting directly to the Chief Financial Officer, the Accounting and Advancement Associate position is responsible for gift processing, vendor invoices, various general ledger entries along with other tasks as assigned by the CFO.

Duties & Responsibilities:

• Data entry of received gifts into database and communication of same to internal interested parties

• Process recurring pledge and manual donor credit card contributions

• Maintain electronic gift record filing system

• Written and verbal communication with donors regarding gifts as needed

• Participate in Donor Fund Statement review and mailing process

• Accounting for pledges and allowances and other select general ledger accounts

• Assist in various annual audit items related to gifts and vendor invoices

• Other duties as assigned by the CFO

• Enters vendor invoices and charges expenses to accounts and cost centers by analyzing invoice/expense reports. Report significant variances to management.

• Ensures all vendor invoices, credits, and disbursements are properly approved or matched with purchase order (PO) before processing.

• Resolves any PO, contract, invoice, or payment discrepancies.

• Schedules and prepares company checks, bill payments and bank wires as required.

• Maintains accounting sub-ledgers by verifying and properly posting account transactions.

• Processes corporate card transactions and monthly payments/reconciliations of credit cards

• Processes check requests and expense reports on a regular basis

• Tracks and maintains historical vendor invoices and records.

• Assist with month-end and year-end close and reporting

Required Experience, Knowledge, and Skills:

• Education equivalent to an Associate/Bachelors Degree in Accounting or three or more years of bookkeeping experience

• Use of Microsoft and Google products (to include Word, Excel, Access, Outlook)

• Correct English usage, including spelling, grammar, and punctuation

• Donor relationship skills, understanding donor needs, problem solving and aptitude for fostering positive relationships

• Excellent organizational skills, including the ability to prioritize tasks

• Ability to maintain confidentiality

• Willingness and ability to work cooperatively with others

• Must always project a professional image in person and on the phone to internal and external callers

• Attention to detail and high level of accuracy

• Excellent oral, written and listening skills

Preferred Qualifications:

• Experience with database and other standard software, Quickbooks and Raiser’s Edge preferred but not required

• Nonprofit accounting experience preferred but not required

The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this job. This is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel incumbent in this position.

Compensation: salary commensurate with experience.

Employee Benefits:

• 403(b) retirement with employer match. 

• Health insurance, Dental and vision insurance.

• Life, accident, death, and disability insurance.

• Long term disability.