Associate Director of Admissions II (LS)

The Associate Director of Admissions II (LS) is a strategic leader responsible for attracting and enrolling mission-appropriate students by nurturing and guiding families through the admissions funnel. The primary focus will be on Lower School applicants (grades PreFirst -5); occasionally, responsibilities will have a cross-division nature, e.g., Open House, Diversity Outreach Program, etc. The Associate Director will be an energetic, ethical, and empathetic professional with a consultative approach to problem-solving and have the proven communication, presentation, leadership, management, and planning skills necessary to collaborate productively with staff, faculty, students, volunteers, and the applicant community. The Associate Director must demonstrate a thorough knowledge of academic and social development in young learners, marketing and recruitment strategies, and team decision-making in an independent school setting. The individual in this position must fundamentally embrace and further the School’s mission, vision, and culture while clearly reinforcing the School’s brand.

Supervisor: Director of Enrollment Management/ Director of Admissions

Supervisory Responsibilities: Admissions Associate (LS)

Position Status: Salaried, exempt, full-time, regular, 12-month

Hours of Work: Standard work week. Evening and weekend work will be required during the Admissions season.

ESSENTIAL RESPONSIBILITIES

• Serves as a liaison to the Lower School (LS), coordinates LS Admissions processes and events with the LS Admin Team, attends LS faculty meetings, interfaces liberally with faculty (including orienting new faculty), coordinates data flow and monitor student success with Student Support Team and Directors of Teaching and Learning
• Plans and/or attend and represent Westminster at external programs and events, such as but not limited to, admissions fairs, EMA conference and regional meetings, JATP meetings, AAAIS meetings, feeder school fairs and programs, coordinating such events with the events team.
• In partnership with the events coordinator, plans, coordinates, manages, and attends internal events, Admissions Open Houses, various Information Sessions and Tours and virtual events.
• Builds relationships and manages communication with applicant parents through parent meetings, timely response to admissions calls, emails, and general correspondence.
• Leads and manages the LS Admissions assessments process - reviews grade level assessment, leads update process, builds schedule and assigns faculty, coordinates with LS and the Admissions Database manager, etc.
• Leads and manages the LS Admissions Committee meeting process- reviews and updates the rubric; assigns and trains readers and committee members; reads admissions files; reviews decisions; gathers data for decision-making.
• Reviews and refreshes content for marketing materials preparation and review.
• Assists with Onboarding events in partnership with the events team
• Supports equity and inclusion outreach for the office.
• Performs other duties as assigned.

REQUIREMENTS AND QUALIFICATIONS

• A minimum of five years’ experience in a competitive, high-demand independent school admissions environment
• Proven experience in marketing – creating and managing product demand
• Exceptional interpersonal, verbal, and written communication skills; ability to interact effectively with a broad constituency while representing the school with professionalism and enthusiasm
• Diplomatic interpersonal skills, including strong social and emotional skills; ability to work and communicate effectively with diverse constituents; significant experience working with students, parents, and faculty.
• Experience assessing young students; background in psychology or early childhood education is a plus
• Team player with a positive attitude, proactive approach, and customer-service mindset
• A disciplined, results-oriented self-starter who can work both independently and collaboratively in a fluid environment
• A growth mindset with interest in process improvement and self-development
• Ability to plan, prioritize, and organize while successfully managing multiple tasks in a fast-paced environment
• Ability to maintain strict confidentiality
• Fluency with computer/technical skills with the ongoing curiosity and ability to learn new systems and technology e.g. MS Office in a Mac environment, Google/G-Suite applications, Asana, Admissions Applicant (Ravenna), and Student Information (Veracross) Systems.
• Fundamental understanding of and commitment to the School’s culture, mission, and vision; a willingness to serve as an ambassador for the School, both internally and externally

PHYSICAL DEMANDS AND WORK ENVIRONMENT

While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out. The employee may occasionally lift or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

While performing the duties of this position, the employee is occasionally exposed to outside weather conditions and may occasionally walk on slippery or uneven surfaces.

TRAVEL

Travel is primarily local during the regular business day. Overnight and out-of-area travel will also be required.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Westminster is committed to the principle of equal opportunity in employment. It is Westminster’s policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. EOE/M/F/D/V.

Note: This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification. This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position. Nothing contained in this position description restricts Westminster’s right to assign or reassign duties and responsibilities to this position at any time.