Administrative Assistant/College Counseling Assistant

  • Frederica Academy, Inc.
  • St. Simons Island, GA 31522, USA
  • Jan 13, 2023
Full time Clerical/Admin

Job Description

Frederica Academy seeks an Administrative Assistant/College Counseling Assistant to begin on July 31, 2023.

Administrative Assistant Responsibilities

●        Assist in administrative tasks related to the daily operation of the Upper School

●        Support the clerical needs of the secondary Upper School building

College Counseling Assistant Responsibilities

●        Assist in administrative tasks related to college admissions and guidance

●        Plan, schedule, coordinate, promote, and attend college counseling events (e.g. college fairs, college rep visit, college nights)

●        Assist in keeping accurate and meticulous student records in SCOIR and the scheduling of appointments

●        Oversee the coordination and administration, including proctoring, of standardized tests related to college admissions (e.g. ACT, AP, PSAT, PreACT, SAT, etc.)

●        Assist in providing accurate documents and accommodations for standardized testing

●        Advertise, collect, and reconcile applications for local community organization programs

●        Work with the college counselor to build ties with community organizations and alumni to establish enrichment/shadow programs

Records and Business Office Responsibilities

●        Assist the Registrar in maintaining the school’s records room

●        Provide clerical support to the Business Office


●       Bachelor’s degree required

●       Experience in college counseling, admissions, or high school administrative support is required

●       Advanced knowledge of Google Suite and Microsoft Office required

●       Excellent organizational, communication, interpersonal, and technology skills; detail-oriented required

●       Ability to maintain confidentiality, professionalism, and a respect for diversity required

●       Available to assist with occasional night and weekend college counseling events and proctoring required

●       Experience with educational and college counseling software/programs (e.g. ACT, College Board, FACTS, SCOIR) preferred

●       Experience with Social Media (e.g. Facebook, Instagram) preferred

Environment Characteristics

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual can expect the possibility of a stressful environment while dealing with a wide variety of challenges and can anticipate deadlines with a varied array of student situations. The noise level in the work environment is usually moderate. Varied extreme outside weather conditions during special activities and school events are possible. The employee will primarily teach indoors with occasional field trips off campus. Some evening and weekend commitments are required.

Frederica Academy is dedicated to providing equal employment opportunities to all personnel and applicants for employment without regard to race; color; national origin, religion; gender identity, sexual orientation; age, disability; or status as a veteran, or any other characteristic protected under federal, state or local laws.