Staff Accountant and Purchasing Manager

  • Palm Beach Day Academy
  • Palm Beach
  • Nov 18, 2022
Full time Business

Job Description

Palm Beach Day Academy (PBDA) is seeking a full time Staff Accountant and Purchasing Manager immediately for the 2022-2023 school year. This self-starter will be a critical member of the Business office, will have a dynamic personality, and will enthusiastically carry out a range of accounting, purchasing and Human Resource tasks.

Duties and Responsibilities

  • Receive, verify and enter invoices/payment requests in accounts payable system.

  • Administer School-wide vendor accounts, complete vendor credit applications and assist with procurement as needed.

  • Control expenses by identifying and resolving billing errors, monitoring for discount opportunities, obtaining refunds, applying credits and ensuring tax exemption.

  • Obtain proper payment approvals and general ledger account codes.

  • Present complete and orderly payable documentation for review/approval by the Controller on a timely schedule.

  • Manage positive pay information for upload into banking system.

  • Receive, research and resolve a variety of internal and external inquiries; respond with timely and courteous communication.

  • Retrieve and reconcile department credit card statements; generate related journal entry.

  • Monitor and track credit card transactions and receipts for charges.

  • Liaise with School departments to facilitate credit card reconciliation.

  • Manage onboarding process with all new employees.

  • Process all paperwork for newly hired and terminated employees.

  • Assist with payroll for accuracy and deductions.

  • Monitor and update monthly deductions requested by employees.

  • Assist with monthly retirement contributions.

  • Support audit process including onsite work, preparation of materials, and any other items needed.


  • Bachelor degree in Accounting.

  • Minimum of two years previous nonprofit accounting or finance experience required.

  • Possess joy, a growth mindset, and a sense of humor and commitment to working collaboratively .

  • Experience with Blackbaud (highly desired).

  • Ability to use a range of technical platforms including email, calendars, communications platforms, Google Workspace, Microsoft Office Suite, database management tools, online banking systems and payroll processing portals.

  • Must take initiative, the ability to work independently and collaboratively.


  • Salary commensurate with experience.

  • Comprehensive benefits package.

Applicants should email a cover letter, resume, and at least two references to Michael Murphy, Chief Finance and Operating Officer at

Palm Beach Day Academy, established in 1921, is an independent coeducational school, serving students from age 2 to Grade 9 on two campuses. The foundation of PBDA’s program is the education of our students in an academically challenging and compassion-rich environment that guides each child toward personal excellence of mind, body and character. At all levels, our students will be, as our mission states, challenged to excel, empowered to act, and prepared to lead.