Director of Operations

  • Whitefield Academy
  • Smyrna, GA, USA
  • Sep 07, 2022
Full time Facilities/Operations

Job Description

Primary Objective:

The director of operations is responsible for the professional, efficient, sustainable, and visionary management and leadership of plant operations, including oversight of campus-based maintenance, grounds, and security, as well as outsourced food service and janitorial services. In collaboration with the director of finance, the director of operations also sources and monitors performance of contracted vendor maintenance, repair projects, and capital improvement projects. Expectations for the position are that all areas are to be led in alignment with the mission of the school and its core values, as well as in a manner that is consistent with high quality and standards of operations and safety.

Administers budgets related to utilities, equipment, materials, grounds, security, and food service for the campus.

Key Responsibilities:

  • Oversee daily systems and procedures to ensure seamless execution of all school operations, including facilities management, grounds, security, food service, and school safety plans.
  • Create and monitor annual and multi-year schedules for preventative maintenance of grounds, facilities, equipment, and vehicles.
  • Inspect all operational areas on a routine basis for safety, necessary repairs, and recommended improvements.
  • Develop and implement solutions related to maintenance, access, traffic, and other facilities-related issues.
  • Supervise (hire, evaluate, develop, terminate) operations staff.
  • Supervise the director of security to keep campus safe and continuously improve campus security.
  • Resolve unscheduled or emergency assignments to ensure service continuity.
  • Communicate with school personnel and others through written and online methods for administrative and informational matters, as necessary.
  • Oversee setup and breakdown of all events on campus.
  • Attend workshops, seminars, or conferences to enhance job-related skills. Maintain ongoing knowledge of policies, procedures, laws and ordinances, insurance, and facilities contractual agreements.
  • Facilitate construction projects.
  • Ensure facilities comply with OSHA Code of Federal Regulations and the Environmental Protection Act.
  • Secure building permits, when applicable, ensuring compliance with city codes.
  • Oversee a balanced budget for operations by reviewing all expenditures and submitting budget requests throughout the year to the director of finance.
  • Oversee compliance of all fire codes while accompanying fire marshal and insurance inspectors during inspections to ensure compliance with the governing directive, correcting violations, and preparing responses.
  • Perform safety inspections as required by school insurance companies concerning athletic and playground facilities.
  • Model appropriate Christian behavior in speech and actions.
  • Build and maintain cross-functional relationship and work in collaboration with leadership team members.
  • Accept responsibility for other duties assigned by the administration.

QUALIFICATIONS:

Education and Experience:

  • At least five (5) years’ experience as a Director of Operations or equivalent position.
  • Bachelor's degree

Preferred:

·         Construction Management experience.

·         School Related Experience

Knowledge, Skills, and Abilities:

  • Facilities Management, Security, Operations, Grounds Management, and Maintenance knowledge.
  • Proficiency with Microsoft Office applications.
  • Customer service mindset.
  • Excellence in leadership: building collaborative, mission-driven teams.
  • Excellent problem solving, verbal and written communication.
  • Detail-oriented with excellent organizational skills.
  • Understand construction documents, permitting processes, blueprints, and related symbols.
  • Budget management.
  • Self-Starter
  • Flexibility  

 In addition, the person should:

·         Commit to living his/her life under the lordship of Christ

·         Model a consistent daily walk with Jesus Christ, and be a Christian role model in speech, actions, and attitudes, which contributes to the spiritual atmosphere of the school

·         Believe and affirm the school’s Statement of Faith

·         Commit to exhibiting Whitefield’s core value for our students to experience diversity that reflects the body of Christ and support the school’s diversity vision that aims at unity in Christ

·         Demonstrate evidence of consistent spiritual activities such as worship at a local church, fellowship with the body of Christ, personal devotional time with the Lord, and individual study of scripture

·         Evidence the fruit of the Spirit in the nurturing of relationships with other staff members, students, families, and the community at large

·         Be actively involved in a local church

Work Environment and Physical Demands:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A request for reasonable accommodations must be submitted to the HR department.

Work for this position will primarily take place in the campus buildings and grounds. The physical demands of this position include lifting up to 50 pounds often; carrying up to 50 pounds often; sitting, crouching, and crawling intermittently; kneeling regularly; pushing/pulling, climbing/balancing, reaching, walking, standing, bending, and stooping often. To perform this job the person must be able to talk, hear, stand, sit, and/or walk for extended periods of time; must possess normal manual dexterity and hand-eye coordination; must be able to operate grounds maintenance equipment (including but not limited to: mowers, weed eaters, motorized carts, and trucks); must be able to operate building maintenance equipment (including but not limited to: power tools, repair equipment, cleaning equipment, motorized carts, and trucks). Conditions may exist that create exposure to risk of injury and/or illness.

Nothing in this job description restricts the School’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions. It does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

This is a 12-month, full-time position.  To apply, please go to www.whitefieldacademy.com under About Us/Employment Opportunities. Whitefield Academy is an equal opportunity employer.